Assistant Office Manager

• Managing Ray’s calendar, meetings, priorities, email follow-ups, and important deadlines.
  
  
• Coordinating recurring leadership meetings, Team Member one-on-ones, and action-item follow-through.
  
  
• Maintaining PTO, Team Member recognition, continuing education, licensing, and other recurring administrative schedules.
  
  
• Coordinating Sales and Customer Service audit processes and reporting.
  
  
• Calculating Team Member commissions and chargebacks and researching discrepancies.
  
  
• Completing recurring Premium Fund Account reporting, reconciliations, and supporting documentation.
  
  
• Preparing spreadsheets, reports, dashboards, presentations, and other business materials.
  
  
• Coordinating office vendors, supplies, recruiting, onboarding, events, and special projects across two locations.
  
  

• Are exceptionally organized and rarely let details fall through the cracks.
  
  
• Take ownership of outcomes instead of waiting to be told every next step.
  
  
• Naturally use calendars, trackers, checklists, or systems to manage your work.
  
  
• Can balance multiple priorities and recognize what needs attention first.
  
  
• Are comfortable with spreadsheets, calculations, reconciliations, and detailed reporting.
  
  
• Notice inconsistencies and investigate rather than simply passing them along.
  
  
• Communicate professionally and are comfortable following up when someone owes you information or action.
  
  
• Know when to solve a problem independently and when to escalate it.
  
  
• Can be trusted with highly confidential information.
  
  
• Learn new processes and technology quickly.